Mobility Instructions - Traineeship

ERASMUS TRAINEESHIP MOBILITIES

How to Apply for an Erasmus Traineeship Mobility




Basic Information

The first round of the application process starts in November of the previous academic year, i.e. if you want to do a traineeship abroad in year 2, you must start your application in November, year 1.

The second round of the application process is announced depending on the budget for each academic year. The second round usually takes place during the summer semester. Follow the website of the International Relations Office for updates.

All basic formal information is available on the website of the International Relations Office of our university.

If you would like to get in touch with your departmental Erasmus coordinator, you have two options:

  1. Write an email (see our email addresses in the Erasmus Coordinators section of this website.)
  2. Come see us in person during our consultation hours (see our consultation hours in the People section of this website.)

Please note that the only way to ensure that your email messages arrive in our inboxes safely is to use the official @upjs.sk and @student.upjs.sk email addresses. Email sent from other servers might be flagged as spam.

All documents that you will need when applying for an Erasmus Traineeship Mobility are available here .

Application Process

To submit a preliminary application for a traineeship mobility, please follow these steps:

  1. Familiarise yourself with the university and departmental Erasmus website.
  2. Attend the university and/or departmental Erasmus Info Meeting. At the Department of British and American Studies, the Erasmus Info Meeting is always held in November. The exact date and time of the meeting will be announced on the Notice Board. During the meeting, students receive crucial information about the application process, selection criteria, choice of companies and institutions for your placement, grants, and deadlines. If you wish to apply for an Erasmus mobility, we strongly suggest that you attend this meeting.
  3. Choose a company or institution in which you would like to work as an intern. You can choose any company or institution in any of the partner countries, excluding official institutions of the European Union (e.g. European Parliament, European Commission, etc.). You cannot use an Erasmus grant for a placement in a Slovak company.

If you are not sure where you would like to intern, you can find some available positions here . Placement vacancies are also occasionally advertised on our Facebook page or the Noticeboard.

4. After you have chosen a company or institution, fill in this Google Form .

The DEADLINE for submitting your preliminary application is December 12 of each academic year.

To submit a binding application for a traineeship mobility, please follow these steps:

  1. Download the Learning Agreement for Traineeship and fill in the section BEFORE THE MOBILITY. List your first preferred institution in the Learning Agreement.
  2. Fill in this Google Form . If you have already been in contact with your selected institution, attach any emails or other communication between you. Remember, that candidates who are already in contact with an institution will be given priority in the selection process. Also attach the filled in Learning Agreement to the Google Form. Forms submitted without a Learning Agreement will not be considered.

The DEADLINE for submitting your binding application is January 31 of each academic year.



Selection of Candidates


The first round of the selection process at the Department of British and American Studies takes place in February of each academic year.

The second round of the selection process takes place at the Faculty. The final results of the selection process are published on the website of the International Relations Office.

Candidates are ranked based on the following criteria (in order of significance):

  1. Are you already in contact with your selected company/institution? (Participants who are already provisionally accepted by an institution, or who have at least begun communicating with them, are given priority.)
  2. Year of study (Participants in final years of study are given priority.)
  3. Have you already attended an Erasmus mobility? (Participants who have never attended an Erasmus mobility are given priority.)
  4. Participation in Erasmus-related activities, such as attendance at the Information Meeting, membership in the ESN, etc. (Students who participate in such activities are given priority.)



Company/Institution, Documents and Deadlines


To enjoy your time abroad, you need to be responsible and independent. This starts with the application process. If you wish to apply for an Erasmus Traineeship Mobility, you need to look for and communicate with your selected company or institution independently and proactively. Do not wait for an institution to contact you, or for your coordinator to organise your placement. You need to do the hard work on your own!

Remember that it is your responsibility to always be informed of all the requirements and deadlines and to submit all documents and forms on time. If you fail to submit your documents, the coordinators will not notify you or request them from you, but will eliminate you from the application process.

You can download all the document you might need before, during or after your mobility here or on the International Relations Office website.



My application was successful. What next?


After you were selected to participate in an Erasmus Traineeship Mobility, you need to start preparing for your trip. To do so, start by following these steps:

1. Fill in the following documents:

  • final version of the BEFORE THE MOBILITY section of your Learning Agreement for Traineeship
  • a copy of your insurance card
  • document Bankové údaje

If you need help with filling in the documents, do not hesitate to contact your Erasmus coordinator.

2. Arrange a meeting with the departmental Erasmus coordinator (Silvia Rosivalová Baučeková) to sign the documents. All documents, especially the Learning Agreement, must be reviewed by your departmental Erasmus coordinator before you submit them at the International Office. Without your coordinator’s signature, the Learning Agreement is not valid.

3. Contact the responsible person at the International Relations Office, i.e. Mgr. Mária Vasiľová, who will advise you on how to proceed with the Financial Agreement for your grant and other documentation.



After the Mobility: How to Proceed after You Return to Košice


Upon your return from the mobility, you need to follow these steps:

  1. Contact Ms. Vasiľová at the International Relations Office and submit your signed Traineeship Certificate (which is part of your Learning Agreement).
  2. In case that you want to use your traineeship as an equivalent to some of your courses, download and fill in the document Žiadosť o uznanie predmetov . This document must be reviewed and approved by your departmental Erasmus coordinator before you submit them to the Head of Department.
  3. After your Žiadosť o uznanie predmetov has been approved, arrange a meeting with the guarantor of the respective study programme (prof. Štekauer for all linguistic subjects and Head of Department, doc. Tomaščíková, for all other subjects). A scanned signature is not enough, you have to present the original of the document.
  4. After the guarantor has signed the document, take the document (the original, not a scanned copy) to the Dean’s office, where it will be signed by the Dean. Afterwards, the Study Department will automatically enter your subjects into the AIS.

Additional Exams and Subjects

If you did not manage to find equivalents for all of your Slovak subjects at the host university, you will probably need to finish some exams after your return to Košice. You can do this

  • until June 30 of the academic year, if your Erasmus mobility took place during the Winter Semester
  • until August 31 of the academic year, if your Erasmus mobility took place during the Summer Semester

If you know you will need to additionally pass exams from some courses, please contact the teachers at your home university as soon as possible to discuss the method of evaluation or any additional work they require from you. It is your responsibility to contact your teachers. If you fail to do so, they are entitled to award you an FX-fail for the course.